Get real-time analytics to HR & Payroll data. In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. Enter N/A if there is not document number. Receipt(s) for lost, stolen or damaged document(s) are acceptable. If information has been written in the wrong list (e.g., a Social Security number is in List B or a drivers license in List C) draw an arrow to the correct list and add initials and the date, again preferably in different color ink. The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. Employees must be allowed to present any valid combination of documents listed on Form I-9. Citizenship and Immigration Services website. A U.S. visa number, circled below, usually contains eight numeric characters. Find quality candidates, communicate via text, and get powerful analytics. Review our. Employment Authorization Document (Current Form I-766) In January 1997 INS began issuing a new Employment Authorization Document. For more information click, USCIS Instructions for Form I-9. Document Title Enter the title of the List A document or receipt in this field. Documents Need For I-9 Job Verification- US Birth Certificate For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. Submit the new hire for verification at that time. 3. The document number is an 8 or 10 digit alphanumeric number found either on the back of the license or lower right hand corner (depending on the year of your license). The information required includes the document (s) title; issuing authority; document number and expiration date, if any. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. You can download the current version from our home page at verifyi9.com. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. What Is Issuing Authority In Passport - Home - Johnny Holland First Name of the Employer or Authorized Representative Enter your full legal first name. We help you stay updated on the latest payroll and tax regulations. You should scan or digitally photograph the document and return the image to us for matching. HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. Applying for or Renewing a DL/ID/CDL Scheduling A Road Test Issuing A Temporary Permit Lost/Stolen Driver License/ID Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) This provides a quick reference that the cardholder is a minor. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). Close All Open All List A Documents List B Documents List C Documents More Information Close All Open All Last Reviewed/Updated: If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. Yes. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. If you enter document information in List C column, you must enter document information in the List B column as well. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. This requirement applies to every employee, full-, Employers with any employees working remotely. Leverage AI to automate sourcing and increase candidate diversity. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. DHS is proposing this process change become permanent. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). Quick Reference for Form I-9 Acceptable Documents - HireRight Inc. Leave payroll and taxes to the experts so you can focus on your business. If we experience continued problems reading your faxes, well let you know. Plan, manage, and execute pay increases and rewards. Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. Control costs and make every dollar count with reporting. We are NOT the E-Verify program nor any government agency. HR solutions purpose-built to help CFOs mitigate risk and control costs. Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. A Permanent Resident Card with a USCIS-issued sticker extending its validity is a List A document and acceptable for Form I-9. The "Additional Information" space is for Form I-9 notes, such as: This way, you wont need to worry about an ICE Notice of Inspection. If you enter document information in the List B column, you must also enter document information in the List C column as well. Eliminate the stress of ACA filing with streamlined reporting. Both documents should be treated as a group; reverification should not be completed each time one of the documents in the group expires. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. A card that includes any of the following restrictions is not an acceptable List C document: No. At USCIS, the Employment Authorization Document is known as Form I-766. The paroled entrepreneurs foreign passport and Form I-94, Arrival/Departure Record, bearing the same name as the passport and unexpired endorsement of the entrepreneurs parole (PE-1) are acceptable as a List A document. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. Can We Currently Accept Expired Documents for the I-9? Be a Hero. We are an Employer Agent of the E-Verify program. I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. The most common error is failing to complete the I-9 form. A vertical driver's license or identification card will be issued to anyone under age 21. Tell us about your organization and what you want to accomplish and well recommend a custom solution. What Does Issuing Authority Mean On A Job Application Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. I9 form samples: Driver's license and social security card - i9Check Title of Employer or Authorized Representative Enter your title, position or role with your business or organization. The penalties for I-9 violations have recently increased. You may accept an unsigned Social Security card as long as the card reasonablyappears to be genuine and to relate to the person presenting it. A .gov website belongs to an official government organization in the United States. If the employee provides a Social Security card, it must be unrestricted. Theres never been a better time to join. Drive engagement and increase retention with talent development and continuous learning. Your access of this information does not create an agency or other business relationship where one does not already exist. Control costs and mitigate risk with accurate timekeeping. Enter your expiration of commission date. What is the issuing authority of an ID? Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. Skills test if upgrading a license or first-time applicant (test by appointment only; $20 skills test fee). You dont need to put every document under a blacklight. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . Enter N/A if there is no expiration date. Its time to be agents of change. Last Name of the Employer or Authorized Representative Enter your full legal last name. See pages 28-29 of the Handbook for Employers (M-274) (PDF): Instructions for Completing Form I-9 for more information. Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. Creating an official immigration compliance policy will help you act consistently and put you in the best possible position in the event of an unexpected Notice of Inspection from ICE. When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . However, only employers in Puerto Rico may use the Spanish version to meet the verification and retention requirements of the law. If you keep the process in-house, make sure that the employee in charge of auditing your I-9 forms isnt the same one who filled them out in the first place. You may not enter any special characters. Any conditions on the temporary driver's license, such as that the expired license must accompany the temporary driver's license for it to be valid, must be followed. If you are using the computer, select the issuing authority form the drop-down menu. We use almost every bit of information from the form to complete the verification. Secure .gov websites use HTTPS Who is the issuing authority of a DRIVER'S LICENSE? In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.) Both the size of fines and the number of inspections have risen fast in previous years. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. The new card is a credit card type document. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. If you are using the computer, select the issuing authority form the drop-down menu. If you are using a computer to complete the form, you can click on the drop-down menu to select List B document and when you click on the same drop-down menu, the embedded USCIS instructions will display. Affix your unexpired stamp/seal in the space provided. Who should be contacted in the event of an ICE Notice of Inspection? Manage all employee tasks and documents in one place. Hire skilled nurses and manage PBJ reporting. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. Initial and date the correction or omitted information. What do I put for issuing authority? *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt. Is an unsigned Social Security card valid? Section 3: Re-verification and Rehires This is the very last page of the Form I-9. First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. Form I-9 regulations allow employers to choose whether to keep copies of documents employees submit to complete their Form I-9. Notice that the form auto-populated the List A column with N/A only and not List C column fields. Employees must be allowed to present any valid combination of documents listed on Form I-9. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . Leave Section 3 blank. Beware: If your company has an honesty policy, it should be applied consistently. When does the 90-day validity period begin for an employee presenting a receipt for the application for the replacement of any lost, stolen, or damaged List A, List B, or List C document? An employer may not correct errors or omissions in Section 1. You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. Check out this guided tour to see for yourself how our platform works. VALID FOR WORK ONLY WITH INS AUTHORIZATION Does Calif DMV have the authority to suspend driver's licenses? Only Certified copies of birth certificates that are photocopied are acceptable. It is not the same as the drivers license number. Common Issues and Problems Verifyi9 Who is the issuing authority of a social security card? Learn more about our product bundles, cost per employee, plans and pricing. Get insights into your workforce to make critical business decisions. After the retention period has expired you can purge these documents, but make sure to always get a second opinion, so youre never put in the position of having to explain to ICE why you accidentally purged the documents they are asking for. An official website of the U.S. Department of Homeland Security, An official website of the United States government. This is the date that DHS uses to determine whether or not the form was timely submitted. Are election judges and poll workers exempt from completing Forms I-9 in accordance with U.S. Department of Justice memo dated Feb 18, 1988 signed by John R. Schroeder? Learn a lot in a little bit of time with our HR explainers. Any missing information could result in a violation. What is issuing authority in a passport? What should I write in it For NAU use only. Commercial Driver's License Program | FMCSA An I-9 is a form from the U.S. Citizen and Immigration Services agency that confirms the employee's identity and right to work in the United States. E-Verify and Form I-9 PDF Employment Eligibility Verification USCIS Department of Homeland To complete Form I-9 for on-campus employment, the F-1 student employee is only required to present an unexpired foreign passport and an I-94 indicating F-1 nonimmigrant status. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Employers may choose to scan and upload the original, signed forms to retain them electronically. This law created two primary obligations for employers: The current Form I-9, dated 10/21/2019, is available on theU.S. The document name and issuing state determine what information is collected by E-Verify so it's important you enter the correct information. Employees may present a single document from List A (unless they are an alien authorized to work) OR one document each from List B and List C. Official websites use .gov The form auto-populated the List A column fields with N/A. An employee must fill in their: Employers must ensure that employees sign their name and date the form. Address the varying challenges of women and together be a champion for business growth. Women who experienced belittling at work are now stepping up to fight microaggressions. Review our. A magnifying glass.